Recipient |
Purpose |
Legal Basis |
Clients |
To execute agreements, comply with obligations connected to these obligations. |
To fulfill obligations connected to client relationships. |
Travel agencies, airline, trains, hotels, etc |
To facilitate booking, accommodation requests and to meet regulatory requirements. |
The legitimate interest of Facilitating business travel. |
Government authorities |
To fulfill obligations (i.e tax, book-keeping, AML and prevent fraud) |
Fulfill legal obligations required by law. |
Courts |
To exercise, establish or defend legal claims. |
Settle disputes and defend claims. |
Suppliers |
To conclude supplier agreements. |
Administrating supplier relations. |
Trade unions, employer organizations |
Fulfill legal obligations in employment law in relation to for example
re-organizations. |
To fulfill legal obligations in employment law. |
Area |
Purpose |
Data collected |
Legal Basis |
Recruitment |
The purpose of finding new employees or to reply to the application (to make contact, recruitment
process, conclude the employment contract). |
ID, gender, age, DOB, health, previous work experience, education, necessary work permit, additional
information submitted in your resume i.e photos, e-mail, address, phone number, etc), |
Being necessary to recruit, enter into an employment agreement, plan staffing issues, review
performance. |
Events / meetings / conferences / competitions, etc |
The purpose of hosting and administrating events for example to correspond with participants and
suppliers, throughout the event. |
Name, address, e-mail, phone number, gender, DOB, information voluntarily submitted through your
participation (allergies, emergency contact information, etc), photos, videos. |
The legitimate interest of managing and administrating events, etc organized by Cparta. |
Social media |
To have dialogues with external parties (clients, recruits, etc). |
Photos, videos from events, conferences, meeting. |
Our legitimate interest of sharing knowledge, news, etc. |
Client assignment |
To deliver our services in accordance with the agreed expectations by both Cparta’s and the client. |
ID, gender, age, DOB, company, financial information, scope of assignment, e-mail conversations. |
Our legitimate interest of fulfilling our obligations towards clients, and where applicable to fulfill
certain legal and contractual obligations. |
Supplier and client relations |
To manage relations and correspond with existing and prospective suppliers and clients. |
Contact details, social security number, information submitted in e-mail conversations, financial
information
e.g if the client is a sole proprietor. |
Our legitimate interest of fulfilling our obligations towards clients and suppliers, and where
applicable to fulfill certain legal and contractual obligations. |
Employees |
To manage employee relationships. |
Name, address, e-mail, phone number, personal data in e-mail
correspondence, financial information, internet behavior, technical logs, other information necessary
for the processing. |
The legitimate interest of fulfilling our obligation towards our employees and where applicable
fulfill certain legal and contractual obligations. |
Legal obligations |
To fulfill obligations (for example book keeping) |
Contact details, DOB, social Security
number, financial information. |
To fulfill legal obligations. |
Internal investigations |
To conduct internal investigation in case there is a breach of laws or attack on the
IT-systems used by the company. |
Name, address, e-mail, phone number, personal data in e-mail correspondence,
internet behavior, CCTV-recordings, technical logs, other information necessary for the processing. |
To be able to
identify, investigate and prevent unlawful actions against Cparta. |
Establish, defend or exercise legal claims |
In order to establish, exercise or defend potential legal claims. |
Name,
address, e-mail, phone number, personal data in e-mail correspondence, internet behavior, technical
logs, other information necessary for the processing. |
Cpartas legitimate interest of establishing, exercising or defending a
legal claim. |